15 Property Management Software for Small Landlords 2023 (Newly Updated)

Last updated on October 19th, 2023 at 07:31 pm

Since there are many multiple techniques involved in property management, comprehensive solutions are required. 

The most effective way to manage properties is without a doubt with property management software. 

You can also save time and money by automating some tasks. 

The best property management software makes managing real estate portfolios simple and straightforward, taking care of everything from tenant screening to building maintenance.

Property management software must not only be able to handle documents generated by office software but also accounting and financial management requirements. 

It automates essential leasing, accounting, tenant management, and facilities management operations.  

Without excellent best property management software for small landlords, you’ll spend a lot more time managing properties, which necessitates more manual labor, squandering hours that may be better spent building your business.

Finding best property management software for small landlords for your business and its specific requirements can be a difficult and time-consuming endeavor, especially if you don’t know where to begin. 

Thankfully, we’ve already done the legwork for you. 

For small landlords, we’ve created a list of the finest property management software:

What is Landlord Software, and How Does It Work?

Let’s start with the miracle that is landlord software. 

Here’s a list of everything you can anticipate assistance with as a landlord.

• Answering landlord questions
• Renters are being screened and showings are being scheduled.
• Responding to requests for maintenance
• Property inspections are scheduled and records are kept.
• Making it easier to pay your rent online
• Keeping track of all costs associated with the property
• Creating accurate financial accounts on a regular and annual basis

15 Best Property Management Software for Small Landlords

You might not want the same top features that other landlords want. 

Your success and satisfaction depend on you taking the time to properly consider your alternatives and choose the best platform property management software for small landlords. 

Most of this research has been done for you by us. 

The greatest solutions for property management software are listed below, some of which can be ideal for your properties.

1. TenantCloud

Tenant Cloud is complete cloud-based best property management software for small landlords designed specifically for small landlords that want to manage their own rental properties. 

This includes landlords who have a large number of rental properties but do not want to hire a property management company.

TenantCloud is the finest option because it is one of the most secure property management software solutions for small landlords who value privacy. 

This property management software could be ideal for small landlords looking for a simple and straightforward free property management software solution. 

Tenant Cloud includes everything you need to manage properties on your own, from online rental applications to tenant screening and maintenance needs.

Features:

• Rental applications can be completed online.
• TransUnion maintenance requests are used to screen tenants.
• Payments can be collected online. Vacant homes can be advertised.
• Sort, store, and retrieve

Price:

• Basic plan is free for up to 75 units.
• Plans start at $12 per month for up to 150 units.
• The advanced plan is $40 per month.

Ratings: 4.1/5

👉 Sign Up – TenantCloud

2. DoorLoop

It’s critical to consider the characteristics not just for what your portfolio looks like now, but also for what you expect your company to become in the future. 

While you are still a small firm, you need to choose property management software that can expand with you while being economical. 

The easiest all-in-one property management software is DoorLoop.

Manage work orders; automate bookkeeping, and more while leasing your buildings. 

DoorLoop is the best property management software for small landlords isn’t always the biggest and most marketed; it’s possible that a large software company’s software isn’t suitable for smaller landlords and single-home portfolios, so choose wisely. 

There are hundreds of new property management software products on the market, including many startups, and the easiest way to find them is to do some research.

Features:

• Thousands of apps can be integrated
• Rent collection should be automated
• Electronically sign lease agreements
• Online rental applications with screening are available

Price:

• $24.50 for the first 2 months

Ratings: 4.9/5

3. Stessa

Stessa allows you to keep track of property performance, money, and the paperwork associated with real estate investing all in one spot. 

As one of the top free property management software for small landlords, Stessa’s main purpose is to assist both landlords and investors by simplifying rental property finances and optimizing profits through smart money management, automated revenue and cost tracking, and personalized reporting. 

This is the greatest best property management software for small landlords who want to get the most out of their rental properties.

Features:

• Systematize the tracking of income and expenses.
• Protect your data with the greatest security available in the industry.
• Organize and save all of your real estate paperwork.
• With the iOS and Android apps, you can keep track of your costs on the go.
• Create an unlimited number of monthly reports (income statement, net cash flow, capital expenses)
• Obtain resources to assist you in scaling and optimizing your business.

Price:

• Free of Cost

Ratings: 4.8/5

4. Rentec Direct

Rentec Direct is best property management software for small landlords that focus on helping landlords and property managers with small portfolios. 

Small private landlords, property managers with 1 to 5000 properties and self-managed HOAs will benefit from this property management software.

Rentec Direct offers a free software version to landlords with 10 or less properties, although this property management software and tenant screening services are also available to landlords with up to 5,000 units.

Features:

• Accounting for property management
• System for managing work orders
• Tenant vetting
• System for managing renter leads
• Portal for the owner

Price:

• Rentec Pro is a $35-per-month service for landlords

Ratings: 4.5/5

5. TurboTenant

Turbo Tenant is the best property management software for small landlords since it features a completely free pricing plan that places all of the costs on the tenants, making it the best free alternative for landlords.

While much property management software for small landlords provides a free trial, it is usually limited to a certain number of units or a set time period. 

TurboTenant’s property management software, on the other hand, is absolutely free regardless of the number of units you manage. 

This is the greatest free property management software for landlords, and it’s also incredibly simple to use and set up.

FEATURES:

• Meeting the needs of tenant applications
• Tenant screening through the internet
• Create separate pages for each listing.
• From a single inbox, send bulk tenant communications.
• Craigslist, Facebook, Realtor.com, Rent.com, Apartments.com, and other rental listing sites are all supported.

Price:

• As a landlord, you can use it for free
• Tenants must pay a cost of $35 to $45 for the application and screening of this property management software.
• They can also obtain renters insurance for as little as $8 per month.

Ratings: 4.8/5

6. SimplifyEm

Small and mid-sized property managers and landlords will benefit from SimplifyEm’s property management software. 

It strikes the ideal combination of pricing and features, making it ideal for small landlords who need assistance managing a few properties but don’t want to pay the exorbitant costs associated with competing software solutions.  

SimplifyEm is affordable best property management software for small landlords.

Property management software for small landlords has a variety of capabilities, but it is the finest property management software for a few properties because the costs can be as little as $20 per month when you have fewer than ten properties.

Features:

• Collect online applications.
• Compile a list of digital lease signatures.
• Tenants and lease details can be managed.
• Portals for communicating with tenants and property owners
• Professional owner reports should be sent.
• Maintain a list of maintenance requests.
• Produce comprehensive reports, including tax reports.
• Repetitive tasks should be automated.
• Document storage is limitless.
• Accounting for trusts

Price:

• SimplifyEm pricing starts at $25.00 per month as a flat charge.
• There is a free trial available.
• There is also a free version of this property management software.
• The higher the number of units, the more expensive it is.

Ratings: 4.1/5

7. Avail

Avail is a cloud-based property management platform that helps independent landlords discover tenants, check their credit history, and collect rent. 

Affiliate syndication, social sharing tools, lead management, automated reference checks, applicant communication, and digital signatures are some of the key features.

When a new rental listing is posted on Avail, it will be shared on a variety of websites to help you find tenants faster. 

The best aspect about this small landlord property management software is that it is completely free to use, and there is no better comparison for free best landlord property management software. 

Even on a bigger scale, the commercial version of this property management software is quite cost effective and has a lot of advanced capabilities.

Features:

• Vacant units should be advertised.
• Rental applications should be requested.
• Reports on credit
• Leases must be signed
• Rent should be collected.
• Connectivity to other platforms
• Leases and custom applications
• Rent payments due the next day

Price:

• Starting price $5.00 per month

Ratings: 4.5/5

8. Propertyware

Propertyware is the top using property management software for small landlords and property managers who manage a portfolio of 250 or more properties. 

Despite the fact that this property management software for small landlords is built for slightly larger portfolios, it is very user-friendly due to the focus on single-family dwellings.

It is a property management program that delivers all of the services that a landlord requires. 

This property management software is best suited for residential property management organizations that demand customization and a platform that can be tailored to their specific company needs by simplifying operations and reporting.

Features:

• Rent collection using the internet
• Accounting
• Requests for maintenance
• Leasing agents promote vacant properties.
• Syndication of listings for marketing
• Tenant vetting
• Tracking and following up on leads
• Vendors’ website

Price:

• Prices starting at $1 per month per unit and a $250 monthly minimum.
• There are $1.50 and $2 per unit per month plans with a $350 and $450 monthly minimum for additional features.

Ratings: 3.7/5

9. ManageCasa’s

Property managers, associations, and landlords can use ManageCasa’s automated property management software platform. 

Landlords can simply streamline move-ins, manage digital lease agreements, and run all of their essential financial statistics on their primary platform, which they can readily share with rental owners.

This all-in-one tenant portal eliminates the inconvenience of bank trips and handwritten checks by allowing landlords to collect payments directly through the application. 

There’s also a free trial if you’re not sure if this is the right property management software for you.

Features:

• Simplified move-ins is one of the benefits.
• Contracts for digital leases
• Execute critical financial reports
• Reports should be shared with landlords.

Price:

• Monthly cost starts at $10.00 per feature

Ratings: 3.9/5

10.  AppFolio

AppFolio is a comprehensive property management system that is ideal for both small landlords and property managers. 

It is not the greatest property management software for small landlords, but it is a popular choice among larger landlords. 

Residential properties, commercial buildings, student housing, and community associations are all supported by this program.

This property management software has the most advanced tools for remotely controlling units, as well as additional assistance and resources to help you grow your business and increase productivity. 

While the per-unit costs are low, there is a catch: Appfolio has a $250 monthly minimum fee, making it best suited for landlords and property managers who oversee hundreds of thousands of units.

Features:

• Plus: Email and Text Templates
• Document Management Surveys
• Resident Portal
• Owner Portal
• Vendor Portal

Price:

• $1.50 per unit per month for commercial
• Designed for small to mid-size portfolios $1.40 per unit / per month

Ratings: 4.4/5

11.  Cozy  

Cozy is an online property management solution that is completely free. 

Landlords may use this service to find great tenants, market vacancies, save time on rent collection, and stay organized. 

The majority of Cozy’s features are entirely free. Only optional rent estimate reports and express payouts will be paid for by landlords. 

Tenant screening, card payments, and renters insurance are all charges to renters.

Features:

• Rent Estimates
• Online Applications
• Vacancy Advertisements
• Renters Insurance
• Expense Tracking
• Maintenance Requests
• Tenant Screening

Price:

• Reports on Rent Estimates: $19.99
• $2.99/month/unit for Express Payouts

Ratings: 4.2/5

12. Hemlane

For specialized local property management chores, Hemlane connects owners with local real estate agents. 

From rental showings to annual inspections, local agents and managers assist owners in a variety of ways. 

Hemlane is a nationwide service; therefore have a look at some of the cities where we have local representatives. 

For you, the coordination team manages tenant demands 24 hours a day, 7 days a week. 

Lease tracking, online rent collection, and document storage are all available. 

We’ll keep you and your tenants informed about late fees, issue income and cost reports, and expedite repairs using our maintenance site.

Features:

• Alerts you when your leases are due for renewal
• stores and secures your key property and tenant papers in the cloud
• Allows you to store an unlimited number of photographs, videos, and documents.
• Allows you to send messages to entire buildings or numerous leases, with only you receiving responses

Price:

• Basic starts $30/month

Ratings: 4.8/5

13. MRI Software

With the purpose of improving occupancy and lowering operating expenditures, MRI Real Estate Software focuses on major professional property managers and commercial landlords and managers. 

Large residential portfolios, commercial properties, facilities management, and public and affordable housing are just some of the asset categories that the company specializes in.

Each client’s pricing is tailored to their specific requirements. 

Online rent collecting, tenant screening and lease templates, maintenance requests, integrated accounting, resident communication and manager compliance, and credit risk management are all features of MIR landlord software.

Features:

• Real estate management software as a service (SaaS) platform
• The leasing process is automated with MRI Lease Flow, which includes a CRM.
• Facilities management includes asset tracking and management as well as preventative maintenance planning.
• Tenant Connect is a service that allows tenants to access personal account information.

Price:

• Starts from $ 30 per month

 Ratings: 4.3/5

14. Yardi Breeze

Yardi Breeze bills itself as a refreshingly straightforward software solution for small and medium landlords and property managers looking to streamline their operations. 

The firm specializes in residential, commercial, and mixed-use assets in the modest to midsize range.

For residential, commercial, affordable housing, PHA, mobile housing, condo, HOA and association buildings, and self-storage facilities, Yardi Breeze Premier delivers everything Yardi Breeze does plus more sophisticated features. 

Yardi Breeze s an attractive tool for the small landlord, property manager, or a leasing agent for many reasons

Features:

• Organize collections and delinquencies.
• Residents should be able to check their accounts and pay their rent online.
• PayNearMe enables walk-in payments at participating retailers.
• Rent is collected by debit, credit card, and ACH.
• Rent and fee postings can be automated.

Price:

• Starts with month with minimum monthly cost of $100

Ratings: 4.3/5

15. LetHub

LetHub is an artificial intelligence-powered intelligent leasing automation software platform for property managers. 

River, LetHub’s AI leasing assistant, answers questions and speeds up the lease process. 

LetHub links to your Gmail or Microsoft inbox and automatically responds to leads and schedules tours. 

LetHub is best property management software for small landlords, which helps their real estate business to increase.

Features:

• Inquiries from prospects are automatically responded
• CRM
• Owner Reporting
• Email Integration Chatbox
• AI leasing assistant that responds to renter enquiries 24 hours a day, 7 days a week
• Renters who have been pre-qualified
• Property Management Software Integration
• Connect to the company’s website

Price:

• Most basic version of LetHub is $99 a month
• $0.85/unit for the annual plan

Ratings: 5/5

How Does Property Management Software Support in the Success of Small Landlords?

The benefits that software provides to property owners cannot be overstated. 

Landlords’ administrative burdens are reduced by software that organizes and centralizes tenant information. 

This allows landlords to concentrate on enhancing the renter experience and taking care of property updates.

• Using text or email to communicate
• Rent can be paid online.
• Requesting repair through the internet
• Leasing of electronic equipment
• A resident portal is accessible

The following are a few of the top advantages best property management software for small landlords that can both facilitate the effective management of your company and cater to the requirements of your tenants:

• Rent collection online is easy thanks to software.
• The online application process might increase efficiency. Landlord property management software can assist you in marketing your unoccupied properties.
• The tenant selection procedure is quicker and simpler.
• Software can aid in business expansion.

It is beneficial to use the most recent IT solutions. 

The best property management software for small landlords may act more sustainably and economically, improving the terms of its service while giving property managers instant access to and control over their activities. 

One of the most useful tools in a small property manager’s toolbox is rental property management software for landlords.

Real Estate Investor Software vs Property Management Software for Small Landlords

Real estate investor software and property management software are two distinct tools that can help small landlords manage their properties. Software for Real estate investor offers features such as analysis of properties, financial tracking, and market trends. Property management software, on the other hand, focuses on tasks such as rent collection, maintenance requests, and lease management.

While both software options offer benefits, choosing the right one for your business depends on your specific needs. Real estate investing software may be suitable for landlords who want to focus on analyzing their portfolio, while property management software may be a better fit for landlords who want to streamline day-to-day operations.

Features to Look for in Property Management Software for Small Landlords

When choosing property management software, there are several features you should look for, including:

1. Tenant Screening

Look for property management software for small landlords that offers tenant screening features, such as background checks, credit checks, and eviction checks.

2. Rent Collection

Property management software for small landlords that simplifies rent collection by offering features such as automatic payments, late fee tracking, and reminders.

3. Maintenance Requests

Look for property management software that enables tenants to submit maintenance requests easily, and allows landlords to track and manage those requests.

4. Lease Management

Choose property management software that simplifies lease management by allowing landlords to create, track, and manage leases all in one place.

5. Real-Time Reporting

Look for property management software for small landlords that generates real-time reports that provide landlords with valuable insights into their properties’ performance.

Conclusion

Like many other sectors, rental management has greatly benefited from contemporary software development. 

Tools are getting cheaper and more efficient. 

In fact, there are several possibilities for free best property management software for small landlords that have platforms that are just as feature-rich as the older, more expensive ones. 

Regardless of what you decide, switching to property management software can greatly benefit your rental management firm.

Some provide comprehensive, integrated property management software solutions, covering everything from leasing, applications, and screening to rent collecting, reporting, and lease signing. 

Others concentrate on a particular aspect of property management, including reporting and accounting, and try to assist landlords with that specific chore. 

So let us know which software is your favorite.

👉 We highly recommend to use – TenantCloud

FAQs

1. Is property management software necessary for small landlords?

No, property management software is not necessary for small landlords. However, it can make managing your properties easier and more efficient.

2. Can property management software for small landlords help with rent collection?

Yes, property management software can simplify rent collection by offering features such as automatic payments, late fee tracking, and reminders.

3. Is property management software for small landlords easy to use?

Most property management software solutions are designed to be user-friendly and intuitive, even for those without extensive technical knowledge. However, it’s always a good idea to try a demo or free trial before committing to a purchase to ensure the software meets your needs and is easy for you to use.

4. How much does property management software for small landlords cost?

The cost of property management software varies depending on the features and number of properties you need to manage. Some software is free, while others can cost several hundred dollars per month.

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